City Commission Meeting

o vacate and abandon an unimproved portion of Fairy Avenue. The applicant is requesting to vacate and abandon an unimproved portion of Fairy Avenue north of W 13th Street, west of Lisenby Avenue, east of Fairland Avenue, and splits the parcel identified as 18691-000- 000, of land designated as “City Property”. The property currently has a sewer easement along the northern portion of the property that will remain, vacating the right of way would not jeopardize the current or future location of an

e that splits the parcel 18691-000-000 does not impede traffic and is not being used for vehicle access. The right of way does not provide sole access to any property except to the owner of parcel 18691-000-000. Parcel 18691-000-000 currently has a sewer easement along the northern portion of the property that will remain, vacating the right of way would not jeopardize the current or future location of any utilities. The vacation request would not be detrimental to the public interest because it

y utilities or infrastructure. This item was previously reviewed by the Planning Board on September 14, 2026. The Planning Board recommended approval unanimously (4-0). Staff concurs. The following document(s) are enclosed: a) Ordinance No. 3318 b) Staff Analysis, Report, and Recommendation c) Maps (Aerial, Location, Future Land Use and Zoning) d) Survey The Director of Development Services recommends the City Commission conduct the first of two public hearings. Source(s) of non-budgeted funds?

e that splits the parcel 18691-000-000 does not impede traffic and is not being used for vehicle access. The right of way does not provide sole access to any property except to the owner of parcel 18691-000-000. Parcel 18691-000-000 currently has a sewer easement along the northern portion of the property that will remain, vacating the right of way would not jeopardize the current or future location of any utilities. The vacation request would not be detrimental to the public interest because it

currently is not being used for through traffic. The proposed vacation does not eliminate a public accessway to the water, there is no water access available in this area. Per the local Comprehensive Plan’s Transportation Element, the City is charged with establishing and maintaining a safe, convenient and efficient multi-model transportation system to move people and goods through the City. The City is required to reduce greenhouse gas emissions by reducing per capita vehicle miles traveled th

13, 2026 Date(s) Second and Final Public Hearing: October 27, 2026 Meeting Type Public Hearing Staff Information Orlando Russ,planner II, Planning & Zoning Division, Development Services Department Action Necessary Yes Staff Recommendation APPROVE Attachment (s) Included Vacation/Abandonment of Right of Way (ROW) or Easement Aerial Map and Location Map, Survey, Property Condition Report Application, Location, Site and Land Use Summary: Case Number CPC-PLN-2026-1702 Application Type Vacation/Aban

anama City, Florida (“City”) hereby vacates and abandons an alleyway and easement being more particularly described as follows: THE PORTION OF GRACE AVENUE (60 FOOT RIGHT OF WAY) LYING BETWEEN BLOCK 29 AND BLOCK 30, GULF COASTDEVELOPMENTCOMPANYFIRSTADDITION,AS RECORDED IN PLATBOOK 4,PAGE 2. OFTHE PUBLIC RECORDS OF BAYCOUNTYFLORIDA. LYING IN SECTION B.TOWNSHIP4 SOUTH, RANGE 14WEST. AND MORE PARTICULARLY DESCRIBEDAS FOLLOWS: BEGIN AT AN EX/STING IRON ROD MARKING THE NORTHWEST CORNER OF SAID BLOCK

29 AND BEING ON THE SOUTH RIGHT OF WAY OF SEVENTH STREET (60 FOOT RIGHT OF WAY); THENCE SOUTH 01'09'08" WEST ALONG THE EAST RIGHT OF WAY LINE OF SAID GRACE AVENUE AND THE WEST LINE OF SAID BLOCK 29 , FOR 600.26 FEETTO ANAILANO DISK SET ONTHE NORTH RIGHT OFWAYLINE OFWESTSIXTH STREET (60 FOOT RIGHT OF WAY)AND MARKING THE SOUTHWEST CORNER OF SAID BLOCK 29; THENCE DEPARTING SAID EAST RIGHT OF WAY LINE NORTH 88'43'48' WEST ALONG SAID NORTH RIGHT OF WAY LINE FOR 60.00 FEET TO A NAIL AND DISK MARKING T

HE SOUTHWEST CORNER OF BLOCK 30 AND SET ON THE WEST RIGHT OF WAY LINE OF AFORESAID CRACE AVENUE; THENCE DEPARTING SAID NORTH RIGHT OF WAY LINE NORTH 01'09'08" EASTALONG THE EAST RIGHT OF WAY OF SAID BLOCK JO AND THE AFORE SAID WEST RIGHT OF WAY LINE OF GRACE AVENUE FOR 600.27 FEET TO AN EXISTING IRON ROD MARKING THE NORTHEAST CORNER OF SAID BLOCK 30 AND BEING ON THE AFORE SAID SOUTH RIGHT OF WAY LINE OF SEVENTH STREET; THENCE DEPARTING SAID WEST RIGHT OF WAYLINE SOUTH 88"43'12" EASTALONG SAID SO

his item was previously reviewed by the Planning Board on September 14, 2026. The Planning Board recommended approval unanimously (4-0). Staff concurs. The following document(s) are enclosed: a) Ordinance No. 3319 b) Staff Analysis, Report, and Recommendation c) Maps (Aerial, Location, Future Land Use and Zoning) d) Survey The Director of Development Services recommends the City Commission conduct the first of two public hearings. Source(s) of non-budgeted funds? Is this a Capital improvement as

ed by the Planning Board on September 14, 2026. The Planning Board recommended approval unanimously (4-0). Staff concurs. The following document(s) are enclosed: a) Ordinance No. 3319 b) Staff Analysis, Report, and Recommendation c) Maps (Aerial, Location, Future Land Use and Zoning) d) Survey Requestor: Jiwuan Haley, Planning Manager Preparer: Jiwuan Haley, Planning Manager Date2_af_date: 10/5/26 Date3_af_date: 10/5/26 Date4_af_date: 10/5/26 Reviewer: Michael Fuller, Director of Development Srv

. Other Considerations Private Utility Provider Comments: AT&T – BellSouth Telecommunications, LLC AT&T objects to this ROW vacation,CPC-PLN-2026-1634. They have multiple buried cables in the ROW of Grace Ave between 6 and 7th. Comcast No Objection. Florida Power & Light (FPL) No Response. TECO People’s Gas No Response. WOW Cable No Response. Comprehensive Plan Goals, Objectives and Policies: Future Land Use Element Goal 1A: Establish a defined pattern of land use intended to guide the provision

elopment Regulations (hereafter referred to as the LDRs) and the Comprehensive Plan (hereafter referred to as the Comp Plan) along with the staff recommendations are as follows: GRACE AVENUE ABANDONMENT OF ALLEYWAY/RIGHT OF WAY/EASEMENT CPC-PLN-2026-1634 Staff Report Date September 4, 2026 Planning Board Meeting Date Public Hearing: September 14, 2026 City Commission Meeting First Public Hearing: October 13, 2026 Date(s) Second and Final Public Hearing: October 27, 2026 Meeting Type Public Heari

ty Code Amendment. Chapter 23 “Utilities” Section 23-21 of the Panama City Municipal Code is hereby amended as follows: (strikethrough text is deleted; underlined/bold text is added) Sec. 23-21. - Separate meter required. (a) The following structures and sites are considered separate units for payment of monthly water rates and charges, and shall require separate connections: (1) Separate lots and building sites; except for accessory dwelling units on the same lot; (2) Garages and other structur

ORDINANCE NO. 3320 AN ORDIANCE OF THE CITY OF PANAMA CITY, FLORIDA AMENDING CHAPTER 23 SECTION 23-21 SEPARATE METERS REQUIRED EXCEPT FOR ACCESSORY DWELLING UNITS OF THE PANAMA CITY MUNICPAL CODE ENTITLED “UTILITIES”; REPEALING ANY PART OF AN ORDINANCE IN CONFLICT HEREWITH; PROVIDING FOR CODIFICATION; PROVIDING FOR THE SEVERABILITY OF ANY PART OF THIS ORDINANCE DECLARED INVALID; AND PROVIDING FOR AN EFFECTIVE DATE. NOW,THEREFORE,BEITENACTEDBYTHEPEOPLEOFTHECITYOFPANAMA CITY, FLORIDA: Section 1. Ci

ty Code Amendment. Chapter 23 “Utilities” Section 23-21 of the Panama City Municipal Code is hereby amended as follows: (strikethrough text is deleted; underlined/bold text is added) Sec. 23-21. - Separate meter required. (a) The following structures and sites are considered separate units for payment of monthly water rates and charges, and shall require separate connections: (1) Separate lots and building sites; except for accessory dwelling units on the same lot; (2) Garages and other structur

mending Chapter 23 Section 23-21, Separate Meter Required of the Unified Land Development Code (ULDC), exempting ADUs. Ordinance No. 3320, as proposed, will amend Chapter 23 Section 23-21, Separate Meter Required, of the Unified Land Development Code (ULDC), exempting Accessory Dwelling Units (ADUs). The following document(s) are enclosed: a) Ordinance No. 3320 The Director of Development Services recommends the City Commission conduct the first of two public hearings Source(s) of non-budgeted f

unds? Is this a Capital improvement as defined in s. 163.3164? If so, what are the estimated future annual maintenance/operational costs: ☐Personnel $ ☐Operating $ ☐Capital $ ☐Revenue $ Requested By: Date: Prepared By: Date: Reviewed By: Date: Date: Reviewed By: Approved By: Date: 2 Approve / Deny: The Director of Development Services recommends the City Commission conduct the first of two public hearings Item Title: First of two public hearings on Ordinance 3320, an ordinance amending Chapter 2

roved Single-Family Development Order, Property Condition Report Application, Location, Site and Land Use Summary: Case Number CPC-PLN-2026-1715 Application Type Small Scale Land Use Amendment & Rezoning Owner ARN Investment Properties, LLC Applicant ARN Investment Properties, LLC (Arthur Ramirez) The applicant has requested a small-scale land use amendment and rezoning Request from Residential-1 (R-1) to Mixed Use-2 (MU-2). Location / Address and Parcel ID Number (s) 803 Oak Avenue (PARCEL ID #

: 19998-010-000) City Commission Ward Impacted 1 Community Redevelopment Agency Area The subject property is located within the boundaries of the Downtown North CRA District. Property Size (acres approx.) (Source: Bay County Property Appraiser) 0.367 Existing Land Use Classification (Source: Bay County GIS) SINGLE FAMILY (0100) Existing Future Land Use Residential (RES) Page 1 of 5 Existing Zoning District (s) Residential-1 (R-1) Proposed Future Land Use Mixed Use (MU) Proposed Zoning District M

2, MU-2 for a property located at 803 Oak Avenue (Parcel ID 13783-040-000). This item was previously reviewed by the Planning Board on September 14, 2026. The Planning Board recommended denial unanimously (4-0). Staff concurs. The following document(s) are enclosed: a) Ordinance No. 3316.1 b) Staff Analysis, Report, Recommendation and Public Comments c) Adopted Map Series (Aerial, Future Land Use and Zoning Maps) Requestor: Jiwuan Haley, Planning Manager Preparer: Jiwuan Haley, Planning Manager

to prepare and adopt and enforce a comprehensive plan; and WHEREAS, the Panama City Planning Board held a Public Hearing to consider Proposed Comprehensive Plan Amendment CPC-PLN-2026-1715 on September 14, 2026, and recommended the Amendment be denied by a vote of 4-0 by the Panama City Commission, and WHEREAS, the City Commission of the City of Panama City held a first public hearing on October 13, 2026, and a second and final public hearing on October 27, 2026, to adopt Comprehensive Plan Ame

n the Future Land Use Map shall be described as follows. (In the following descriptions of Future Land Use categories, density standards shall apply to residential development and intensity standards shall apply to non-residential development.) [See Comprehensive Plan for the full list of Future Land Use Map Categories]. Page 2 of 5 8. Mixed Use Land Use Category This category is intended to provide areas for medium to high-density residential development, in combination with commercial, office,

and educational uses. The mixed-use concept is specifically intended to provide flexibility in the planning and permitting process by allowing a range of land Intent uses within one district. Emphasis is on performance mitigation such as landscaping, fencing, lighting, noise standards, etc. to promote compatibility among land uses while also providing property owners with a range of options for use of their property. Density Maximum density shall be no more than 20 dwelling units per acre. Impe

to prepare and adopt and enforce a comprehensive plan; and WHEREAS, the Panama City Planning Board held a Public Hearing to consider Proposed Comprehensive Plan Amendment CPC-PLN-2026-1715 on September 14, 2026, and recommended the Amendment be denied by a vote of 4-0 by the Panama City Commission, and WHEREAS, the City Commission of the City of Panama City held a first public hearing on October 13, 2026, and a second and final public hearing on October 27, 2026, to adopt Comprehensive Plan Ame

roved Single-Family Development Order, Property Condition Report Application, Location, Site and Land Use Summary: Case Number CPC-PLN-2026-1715 Application Type Small Scale Land Use Amendment & Rezoning Owner ARN Investment Properties, LLC Applicant ARN Investment Properties, LLC (Arthur Ramirez) The applicant has requested a small-scale land use amendment and rezoning Request from Residential-1 (R-1) to Mixed Use-2 (MU-2). Location / Address and Parcel ID Number (s) 803 Oak Avenue (PARCEL ID #

: 19998-010-000) City Commission Ward Impacted 1 Community Redevelopment Agency Area The subject property is located within the boundaries of the Downtown North CRA District. Property Size (acres approx.) (Source: Bay County Property Appraiser) 0.367 Existing Land Use Classification (Source: Bay County GIS) SINGLE FAMILY (0100) Existing Future Land Use Residential (RES) Page 1 of 5 Existing Zoning District (s) Residential-1 (R-1) Proposed Future Land Use Mixed Use (MU) Proposed Zoning District M

amending the Zoning Map of the City to reflect a zoning designation of Mixed Use-2 for a property located at 803 Oak Ave. The applicant has requested a future land use change to Mixed Use, and a rezoning to Mixed Use-2, MU-2 for a property located at 803 Oak Avenue (Parcel ID 13783-040-000). This item was previously reviewed by the Planning Board on September 14, 2026. The Planning Board recommended denial unanimously (4-0). Staff concurs (see "staff findings" in staff report enclosed with prec

Development Company’s Second Addition to Panama City, according to the Plat thereof, as recorded in Plat Book 4, Page 9, of the Public Records of Bay County, Florida. Address: 803 Oak Avenue Parcel ID #: 19998-010-000 For Map of Property see “Exhibit A” Section 2: The Official Zoning Map is amended to reflect the zoning of the above referenced property. Section 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. Section 4: This Ordin

en located in this category. Unified Land Development Code Regulations: Sec. 104-31. Mixed Use-2 (MU-2) zoning district. The purpose of this zoning district is to provide areas for medium-density residential development, in combination with professional offices, educational, and low-intensity, neighborhood commercial uses: A. The following bulk regulations shall apply to property zoned as MU-2: 1. The impervious surface ratio (ISR) shall be no greater than 0.65 of the total parcel area. 2. The f

s K—12. 4. Public or noncommercial private recreation. 5. Accessory uses or structures as set forth in Chapter 110. 6. Public utilities customarily found in residential areas; 7. Family day care homes pursuant to F.S. § 125.0109. Page 3 of 5 8. Bed and breakfast inns; 9. Attached dwellings, up to four units attached; 10. Multi-family structures up to 15 dwelling units per acre; 11. Neighborhood-scale commercial uses, not to exceed 20,000 square feet of heated and cooled space in size per parcel.

(278,728.00) 94% REVENUE TOTALS 70,243,288.00 63,579,859.61 $ (6,663,428.39) 91% EXPENSE Personnel Costs 41,463,029.80 36,444,452.11 5,018,577.69 88% Operating Costs 19,867,503.00 16,038,373.57 3,829,129.43 81% Capital Outlay 1,942,053.00 1,659,354.83 282,698.17 85% Intangible Assets 658,812.00 492,178.31 166,633.69 75% Debt Service 7,660,382.00 7,409,879.51 $ 250,502.49 97% Transfers 9,659.00 - 9,659.00 0% EXPENSE TOTALS 71,601,438.80 62,044,238.33 9,557,200.47 87% Budgetary changes in reserve

rcentage of total 1 budgeted expenses at 9/30/2025 : 6.82% Per City Policy targets: 7.43% Per GFOA Recommendations: 8.28% 1 Unassigned Fund Balance @ 9/30/2025 $ 5,118,203 Budgeted Reserves in Fiscal Year 2026 (1,358,151) Unassigned Fund Balance @ 9/30/2026 2 $ 3,760,052 Budgeted Expenses in Fiscal Year 2026 $ 71,601,439 Unassigned Fund Balance as a percentage of total 2 expenses : 5.25% Per City Policy targets: 5.45% Per GFOA Recommendations: 6.13% 1 Estimated/unaudited 2 Projected Ordinance No

. 2624 adopted on August 22, 2017, amending Ordinance No. 2549 "Establishing a Fund Balance/Net Position Policy" authorizes a target balance of 30% of annual budgeted operating expenditures to commit for Disaster/Emergency Reserves and a target balance of 10% of annual budgeted operating expenditures as Unassigned Fund Balance in the General Fund. Requires annual review during the budget adoption process.

Budget Performance Report UNAUDITED Fiscal Year to Date As of August 31, 2026 Amended YTD Budget - YTD % Used/ Account Description Budget Transactions Transactions Rec'd Fund 001 - General Fund REVENUE Ad Valorem Taxes $ 17,992,550.00 $ 18,303,812.62 $ 311,262.62 102% Licenses & Permits 15,020,298.00 13,793,870.91 $ (1,226,427.09) 92% Other Taxes 8,580,319.00 7,647,273.06 $ (933,045.94) 89% State Revenue Sharing 8,192,689.00 5,866,263.03 $ (2,326,425.97) 72% Fire Assessment Revenue 5,189,145.00

5,456,308.61 $ 267,163.61 105% Franchise Fees 4,695,000.00 4,117,673.60 $ (577,326.40) 88% Charges for Services 1,924,638.00 1,852,537.97 $ (72,100.03) 96% Fines & Forfeitures 210,100.00 641,706.85 $ 431,606.85 305% Interest Earnings 500,000.00 371,574.29 $ (128,425.71) 74% Rents & Royalties 188,500.00 125,319.62 $ (63,180.38) 66% Sale of Fixed Assets 2,800,000.00 276,416.75 $ (2,523,583.25) 10% Miscellaneous 264,960.00 720,741.30 $ 455,781.30 272% Interfund Transfers 4,685,089.00 4,406,361.00 $

ion of approval of Change Order #1 to Marshall Brothers on CDBG-DR Project STORM Group | in the amount of $74,978.00. On August 25, 2026 the Commission approved PC26-014 Project STORM Group | to Marshall Brothers in the amount of $1,199,749.00 with executed change orders up to an amount of $59,987.45. Change Order No. 1 requested amount is $74,978.00 with an over amount of $14,990.55 to install a bypass pump for Lift Sation No. 41. This change order for the overrun amount of $14,990.55 requires

8.00. Background information: On August 25, 2026 the Commission approved PC26-014 Project STORM Group I to Marshall Brothers in the amount of $1,199,749.00 with executed change orders up to an amount of $59,987.45. Change Order No. 1 requested amount is $74,978.00 with an over amount of $14,990.55 to install a bypass pump for Lift Sation No. 41. This change order for the overrun amount of $14,990.55 requires approval of this commission. Capital: $14,990.55 Requestor: Jennifer Aldridge Preparer:

ump Installation – Due to issues with the existing bypass pump located at Lift Station #41, the City requested Marshall Brothers to explore the cost of replacing the existing bypass pump with a new bypass pump provided by the City. The proposed scope includes demolishing the existing 14- inch bypass pump piping at the station and replacing with new 12-inch piping necessary for the installation of a complete and functional bypass pump provided by the City. Per the attached quote for new materials

from Marshall Brothers Construction and Engineering, Inc., the Lift Station #41 bypass pump installation is added at a cost of $74,978.00. No change in project time is associated with this item. 2. Deduction of Contingency – The executed motion (by the City Commission) included $59,987.45. It is hereby reduced ($74,978.00). The remaining balance of the contingency is $0.00. As a result, the change order requires approval from the City Commission to become effective. Change to Contract Price: Wi

th the addition of item (1) and the deduction of item (2), the total cost of $74,978.00 is hereby added to the contract resulting in a new contract price of $1,274,727.00. Change to Contract Time: Zero (0) total days are hereby added to the contract resulting in the same substantial th completion date of February 5 , 2027. EJCDC® C-941, Change Order. Copyright 2018 National Society of ProfessionalEngineers,AmericanCouncil of Engineering Companies and American Society of CivilEngineers.Allrights

eation, LLC for the purchase and installation of a playground for Joe Moody Harris Park and authorizing the City Manager to sign. The City was awarded a Land and Water Conservation Fund Program Grant for the redevelopment of Joe Moody Harris Park in 2024, which includes playground structures for ages 2-5, 5-12, swingsets and other play elements. Design proposals and estimates were sought and received from (4) four vendors. The vendor that met the design request at the lowest cost was Struthers R

r Joe Moody Harris Park and authorizing the City Manager to sign. Background information: The City was awarded a Land and Water Conservation Fund Program Grant for the redevelopment of Joe Moody Harris Park in 2024, which includes playground structures for ages 2-5, 5-12, swingsets and other play elements. Design proposals and estimates were sought and received from (4) four vendors. The vendor that met the design request at the lowest cost was Struthers Recreation, LLC a Game Time, Playcore dis

eation, LLC for the purchase and installation of a playground for Joe Moody Harris Park and authorizing the City Manager to sign. The City was awarded a Land and Water Conservation Fund Program Grant for the redevelopment of Joe Moody Harris Park in 2024, which includes playground structures for ages 2-5, 5-12, swingsets and other play elements. Design proposals and estimates were sought and received from (4) four vendors. The vendor that met the design request at the lowest cost was Struthers R

r Joe Moody Harris Park and authorizing the City Manager to sign. Background information: The City was awarded a Land and Water Conservation Fund Program Grant for the redevelopment of Joe Moody Harris Park in 2024, which includes playground structures for ages 2-5, 5-12, swingsets and other play elements. Design proposals and estimates were sought and received from (4) four vendors. The vendor that met the design request at the lowest cost was Struthers Recreation, LLC a Game Time, Playcore dis

ecreation, LLC a Game Time, Playcore distributor. The Struthers Recreation estimate is based on pricing from the OMNIA buyboard contract #2017000134 and includes an additional playground discount of $75,867.76 for a total cost for the playground and installation of $199,561.77. Staff recommends approval and authorization for the City Manager to sign the agreement. Total budgeted funds: $279,130 Source(s) of budgeted funds: Grant Fund 170-7200 Source(s) of non-budgeted funds? Is this a Capital im

tributor. The Struthers Recreation estimate is based on pricing from the OMNIA buyboard contract #2017000134 and includes an additional playground discount of $75,867.76 for a total cost for the playground and installation of $199,561.77. budgeted ammount: $279,130 Funding source: Grant Fund 170-7200 Requestor: Keith Meyerl, Director Parks, Culture & Recreation Preparer: Angie Bates, Admin Parks, Culture & Recreation Date2_af_date: 10/01/2026 Date3_af_date: 10/1/2026 Date4_af_date: 10/1/2026 Dat

ract: OMNIA #2017001134 Sub Total $268,754.53 Discount $75,867.76 Freight $6,675.00 Grand Total $199,561.77 Comments For Matching Funds Grant - Cash with Order pricing, deduct $19,098.66 from the total. Page 1 of 4 OCR page 1: 107867-01-02 « 08/06/2026 Phone: 850-872-3199 GameTime - 107867-D2 Ages 2-5 Play Structure GameTime - 107867-D1 Ages 5-12 Play Structure GameTime - Spin With Me (With Handle) GameTime - 8' Primetime Swing Add-A-Bay GameTime - Zero-G (2-5) Yellow 8' Height GameTime - Zero

ecreation, LLC a Game Time, Playcore distributor. The Struthers Recreation estimate is based on pricing from the OMNIA buyboard contract #2017000134 and includes an additional playground discount of $75,867.76 for a total cost for the playground and installation of $199,561.77. Staff recommends approval and authorization for the City Manager to sign the agreement. Total budgeted funds: $279,130 Source(s) of budgeted funds: Grant Fund 170-7200 Source(s) of non-budgeted funds? Is this a Capital im

tributor. The Struthers Recreation estimate is based on pricing from the OMNIA buyboard contract #2017000134 and includes an additional playground discount of $75,867.76 for a total cost for the playground and installation of $199,561.77. budgeted ammount: $279,130 Funding source: Grant Fund 170-7200 Requestor: Keith Meyerl, Director Parks, Culture & Recreation Preparer: Angie Bates, Admin Parks, Culture & Recreation Date2_af_date: 10/01/2026 Date3_af_date: 10/1/2026 Date4_af_date: 10/1/2026 Dat

ion of approval of Change Order #1 to Mainline Construction on SRF Project Area H,"Remove and Replace Project Sidewalk" in the amount of $196,358.10. The project, "Area H" (also known as PC26-012), focuses on Briarcliff Road, with boundaries located south of Baldwin Road, north of 23rd Street, east of State Avenue, and west of Jenks Avenue. This long-awaited construction in an area of aging infrastructure replaces underground water lines and services, as well as sewer mains and services, and fin

, focuses on Briarcliff Road, with boundaries located south of Baldwin Road, north of 23rd Street, east of State Avenue, and west of Jenks Avenue. This long-awaited construction in an area of aging infrastructure replaces underground water lines and services, as well as sewer mains and services, and finishes with full roadway repaving. The project's original scope included minimal sidewalk limited to only those areas of the right-of-way (ROW) disturbed by installation of service lines. Public ou

ishes with full roadway repaving. The project's original scope included minimal sidewalk limited to only those areas of the right-of-way (ROW) disturbed by installation of service lines. Public outcry prompted a review of that scope, and it was determined that this change order is necessary for full project completion. Public Works recommends approval of this Change Order. Budgeted? Yes:| No: “| How Much budgeted? If more, where do you suggest funds come from? SRF Funds Cost Center Name: SRF Are

tcry prompted a review of that scope, and it was determined that this change order is necessary for full project completion. Funding source: SRF Funds Capital: 196,358.10 Requestor: Suzanne Mandel Preparer: Suzanne Mandel Date2_af_date: 10/05/2026 Date3_af_date: 10/5/26 Date4_af_date: 10/5/26 Date5_af_date: 10/5/26 Date6_af_date: 10/5/26 Reviewer: Clint Murphy Reviewer 2: Angie Lightfoot Approver: Clint Murphy CM cost center: 430.6514.56500 cost center name: SRF Area H

May 28, 2026 Re: SRF Area H – Requested Pricing for Sidewalk Replacement Attn: Tyler Robinson Scope of work: Remove and replace all of the 4” thick sidewalk. 4" Thick Sidewalk Remove and Replace Unit Description Quantity Unit Cost Total Demolition 1 ls $13,348.50 $13,348.50 Replace 4" Thick Concrete Sidewalk 2130 sy $85.92 $183,009.60 Subtotal $196,358.10 Notes: 1. Items in bold are based on pre-established line item pricing. 2. The quantity provided is the additional amount needed to remove and

replace all of the 4” Sidewalk. 3. Mainline request that 25 days be added to the contract for the completion of this work. Sincerely, Garrett Cullen MAINLINE CONSTRUCTION, LLC. ▪ 2005 Industrial Dr ▪ Panama City, FL 32405 (850) 784-9979 ▪ (850) 397-4321 F 1 OCR page 1: py j,, Mainline pb», Construction Re: SRF Area H — Requested Pricing for Sidewalk Replacement Description Quantity | Unit Cost Total Demolition 1 Is $13,348.50 $13,348.50 oe MAINLINE CONSTRUCTION, LLC. = 2005 Industrial Dr = Pana

or Award of Bid PC26-040 Mathison Force Main Reroute Project to CBC Construction in the amount of $199,382.93 and authorization for the City Manager to execute contract. The project includes rerouting the existing sewer force main between the Mathison Retirement Community and FDOT properties to Hwy 390. This reroute improves sewer conditions in the area and is required as part of the Development Agreement with St. Andrew Bay Land Company. Staff recommends Approval. Budgeted? Yes:| No: “| How Muc

ackground information: The project includes rerouting the existing sewer force main between the Mathison Retirement Community and FDOT properties to Hwy 390. This reroute improves sewer conditions in the area and is required as part of the Development Agreement with St. Andrew Bay Land Company. Funding source: Infrastructure Surtax Capital: 199,382.93 Requestor: Stacy Rausch Preparer: Stacy Rausch Date2_af_date: 10/1/2026 Date3_af_date: 10/1/2026 Date4_af_date: 10/1/2026 Date6_af_date: 10/1/2026

September 24 , 2026 Via E-mail Mrs. Stacy Rausch City of Panama City 501 Harrison Avenue Panama City, Florida 32401 RE: City of Panama City- Mathison Force Main Re-Route Bid Recommendation for PC26-040 Please find the enclosed Certified Bid Tabulation for PC26-040 Mathison Force Main Re-Route. Bids were received from ten (10) contractors. These Base Bid Amounts are shown in the table below, which is sorted from lowest to highest total lump sum amount. BIDDERS Subtotal A Subtotal B Subtotal C TOT

AL LUMP SUM GENERAL SEWER SITE RESTORATION BID AMOUNT CONSTRUCTION TRANSMISSION (A+B+C) SYSTEM CBC Construction $41,945.22 $129,611.16 $27,826.62 $199,382.93 Lagniappe $45,900.00 $141,421.00 $26,306.50 $213,627.50 Contracting & Paving Mainline Construction $41,731.50 $157,116.91 $228,824.72 $29,976.31 GCUC $59,800.00 $175,012.50 $32,542.00 $267,354.50 C.W. Roberts $103,235.85 $143,969.40 $29,738.75 $276,944.00 Contracting Marshall Brothers $65,655.30 $194,057.90 $35,785.20 $295,498.40 ESCS, LLC

$43,984.27 $195,983.55 $58,129.87 $298,097.69 Royal American $65,706.00 $178,753.50 $56,558.89 $301,018.39 Extreme Land $66,500.00 $163,825.00 $87,558.50 $317,883.50 Restoration Badger Underground $150,005.68 $144,839.55 $84,803.50 $379,648.73 Extreme Land Clearing & Excavation, D.B.A. CBC Construction, was found to be the competent and responsible lowest bidder. Dewberry recommends awarding Extreme Land Clearing & Excavation, D.B.A. CBC Construction based on Commission approval, as well as the

force main between the Mathison and FDOT properties to Hwy 390, extending north along the west side, crossing under Hwy 390 at the intersection of Florida Avenue, and connecting to an existing sewer manhole. This project involves approximately 2,400 linear feet (LF) of 4” force main sewer main, associated fittings, and site restoration work. The Contract Price of the awarded Contract is $199.382.93. Contract Price is subject to adjustment based on the provisions of the Contract, including but n

ctorshallcompleteallWorkasspecifiedorindicatedintheContractDocuments.TheWork is generally described as follows: The project includes rerouting the existing sewer force main between the Mathison and FDOT properties to Hwy 390, extending north along the west side, crossingunderHwy390attheintersectionofFloridaAvenue,andconnectingtoanexistingsewer manhole. This project involves approximately 2,400 linear feet (LF) of 4” force main sewer main, associated fittings, and site restoration work. ARTICLE 2

h budgeted? If more, where do you suggest funds come from? Infrastructure Surtax Cost Center Affected: 105.4111.56500 ☐Personnel $ ☐Operating $ ☐Capital $ ☐Revenue $ Requested By: Date: Prepared By: Date: Reviewed By: Date: Reviewed By: Date: Approved By: Date: 2 Approve / Deny: Staff recommends Approval. Item Title: Approval for Award of Bid PC26-040 Mathison Force Main Reroute Project to CBC Construction in the amount of $199,382.93 and authorization for the City Manager to execute contract. B

ackground information: The project includes rerouting the existing sewer force main between the Mathison Retirement Community and FDOT properties to Hwy 390. This reroute improves sewer conditions in the area and is required as part of the Development Agreement with St. Andrew Bay Land Company. Funding source: Infrastructure Surtax Capital: 199,382.93 Requestor: Stacy Rausch Preparer: Stacy Rausch Date2_af_date: 10/1/2026 Date3_af_date: 10/1/2026 Date4_af_date: 10/1/2026 Date6_af_date: 10/1/2026

ion to purchase a 10' by + 195' easement in the amount of $20,000 at 2129 E. 7th Street to allow for stormwater drainage as part of the Sherman Avenue Stormwater Drainage project. This project is intended to remove water from a low-lying wet area and reduce flooding in a residential neighborhood. All design and permitting was performed internally by the City's Public Works staff. The purchase of this easement is necessary for the completion of the project. This project is grant-funded through th

nage project. Background information: This project is intended to remove water from a low-lying wet area and reduce flooding in a residential neighborhood. All design and permitting was performed internally by the City's Public Works staff. The purchase of this easement is necessary for the completion of the project. This project is grant-funded through the Hurricane Sally Hazard Mitigation Grant Program. The grant benefit total is approximately $900,000 in addition to a City match of $90,000. T

e Hurricane Sally Hazard Mitigation Grant Program. The grant benefit total is approximately $900,000 in addition to a City match of $90,000. The $20,000 for the easement purchase would be part of the City match. The funds for the City's match were budgeted previously in September 2022 in Budget Amendment Resolution 20221011.1, and the purchase agreement signed by the property owner is included with this agenda item. Approve the purchase of the easement from the property owner and sign the purcha

nage project. Background information: This project is intended to remove water from a low-lying wet area and reduce flooding in a residential neighborhood. All design and permitting was performed internally by the City's Public Works staff. The purchase of this easement is necessary for the completion of the project. This project is grant-funded through the Hurricane Sally Hazard Mitigation Grant Program. The grant benefit total is approximately $900,000 in addition to a City match of $90,000. T

e Hurricane Sally Hazard Mitigation Grant Program. The grant benefit total is approximately $900,000 in addition to a City match of $90,000. The $20,000 for the easement purchase would be part of the City match. The funds for the City's match were budgeted previously in September 2022 in Budget Amendment Resolution 20221011.1, and the purchase agreement signed by the property owner is included with this agenda item. Approve the purchase of the easement from the property owner and sign the purcha

RESOLUTION NO. 20221011.1 A RESOLUTION PROVIDING FOR THE AMENDMENT OF THE APPROVED FISCAL YEAR 2022-2023 BUDGET FOR THE ACCEPTANCE OF A HURRICANE SALLY HAZARD MITIGATION GRANT PROGRAM (HMGP) SUBRECIPIENT AGREEMENT AND THE LOCAL (10%) SHARE COST OF THE SHERMAN AVENUE STORMWATER DRAINAGE PROJECT – PHASE I. WHEREAS,thelocalmunicipal budget forthe fiscal year 2023was approved on the27th day of September, 2022;and WHEREAS, thepublic hearingon said budget hasbeen held asadvertised;and WHEREAS, it isde

Jonathan Hayes From: Allan Branch Sent: Tuesday, September 22, 2026 9:29 AM To: Brandy Waldron; Jonathan Hayes Cc: Leslie Glaze Subject: Independent Review of City Pension Costs Jonathan, Brandy &Leslie I have been reviewing the City’s pensionprograms, andI believe we need an independent evaluation of theirlong-term cost and sustainability. The FY2026 budget shows $6.47 million in pensioncontributions. However, the Fire pension amount is misleadingbecause the City used aone-time $1.8 million pre

paid contribution toward its FY2026 obligation.Once that is included, the total pension cost attributable to FY2026 was approximately $8.27 million:  General employee pension: $2.1mil  Police pension: $2.5mil  Fire pension, including the prepaid contribution: $3.6mil  ExistingFRS contributions: $119,000  Supplemental seniormanagement retirement: $16,000 Total: $8,272,458 (these numberswere verified byBrandy) Forperspective, the Citycollects approximately $18.5 million annually in propertyta

termine whether ourbest option is to maintain the current plans while reducingcosts, close oneormore plans to future employees, consolidate plans where legally possible, ormove eligible employee groups intothe Florida Retirement System if doing so reduces long-term costs andfinancial risk. The RFP should require the consultant to: 1. Explain the benefits, liabilities, funded status, administrative expenses and annual City contributions forevery plan. 1 2. Compare the current plans withFRS, inclu

termine whether ourbest option is to maintain the current plans while reducingcosts, close oneormore plans to future employees, consolidate plans where legally possible, ormove eligible employee groups intothe Florida Retirement System if doing so reduces long-term costs andfinancial risk. The RFP should require the consultant to: 1. Explain the benefits, liabilities, funded status, administrative expenses and annual City contributions forevery plan. 1 2. Compare the current plans withFRS, inclu

ding the Special Risk Class forpolice andfirefighters. 3. Model every optionover5, 10, 20 and 30 years. 4. Separate annual cash costs, unfunded liabilities, administrative expenses and investmentrisk. 5. Evaluate maintainingthe currentplanswith legallypermissible cost reductions. 6. Evaluate freezingexistingplans while protectingbenefits already earned. 7. Evaluate moving future employees and,where legally possible, current employees intoFRS. 8. Address Chapters 175 and185 revenues, collective b

argaining, employee referendums and other legal requirements. 9. Provide specific recommendations, projected savings and an implementation schedule. The consultantmust notadminister pensionplans, manage pensionassets, sell investment or insurance products, receive commissions orreferral fees, orbe eligible forany follow-on pension administration or investment-management contract. The consultantshould report directlyto the City Commission. This review should notbegin with the assumption that our

ion to approve Budget Amendment Resolution No. 20261013.1 and to increase the existing contract with T K Vandy LLC, by $2,000.86. On September 22, 2026, the City Commission approved to go into contract with T K Vandy LLC for Fitzsimmons Holdings Hometown Revitalization project. The business owner has agreed to contribute own funds in the amount of $2,000.86. A budget amendment is required to accept the owner-contributed funds. Staff recommends approval of Budget Amendment Resolution No. 20261013

ration to approve Budget Amendment Resolution No. 20261013.1 and to increase the existing contract with T K Vandy LLC, by $2,000.86. Background information: On September 22, 2026, the City Commission approved to go into contract with T K Vandy LLC for Fitzsimmons Holdings Hometown Revitalization project. The business owner has agreed to contribute own funds in the amount of $2,000.86. A budget amendment is required to accept the owner-contributed funds. budgeted ammount: $2,000.86 Capital: $2,00

RESOLUTION NO. 20261013.1 A RESOLUTION PROVIDING FOR THE BUDGETING OF CAPITAL FUNDS. WHEREAS, the City of Panama City has an approved contract utilizing Hometown Revitalization Project funds; WHEREAS, the business owner has agreed to contribute funding towards project costs; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF PANAMA CITY, FLORIDA, that: Section 1. The following amendments to the approved capital budget be made: INCREASE CDBG-DR FUND REVENUES 301-0000 366.022 – T

hird Party Contributions $2,001 Project #842.4 CDBG-DR FUND APPROPRIATIONS 301-8024 56500 – Construction in Progress $2,001 Project #842.4 Section 2. The City Manager is hereby authorized to expend budgeted funds in furtherance hereof. Section 3. The Mayor and City Attorney are hereby authorized to take such action as may be necessary to implement the purpose and provisions of this Resolution. PASSED, APPROVED AND ADOPTED by the City Commthsion of the City of Panama City, Florida, at itsregular

.1 and increase of the existing T K Vandy LLC contract. Budgeted? Yes:|_ |No: “| How Much budgeted? $2,000.86 Cost Center Name: Harrison Avenue HRP Cost Center Affected: 301-8024 Project #842.4 ☐Personnel $ ☐Operating $ ☐Capital $ ☐Revenue $ Requested By: Date: Prepared By: Date: Reviewed By: Date: Reviewed By: Date: Approved By: Date: 2 Approve / Deny: Staff recommends approval of Budget Amendment Resolution No. 20261013.1 and increase of the existing T K Vandy LLC contract. Item Title: Conside

0.86 Requestor: Jennifer Aldridge, PM Preparer: Jennifer Aldridge, PM Date2_af_date: 9/14/2026 Date3_af_date: 9/14/2026 Date4_af_date: 9/22/26 Date6_af_date: 9/23/2026 Reviewer: Michael Fuller, Director Approver: Brandy Waldron, Asst. CM cost center: 301-8024 Project #842.4 cost center name: Harrison Avenue HRP

SE GENERAL GRANTS FUND REVENUES 170-0000 334.930 – FDEP Grant Revenue $800,000 Project #993.1 GENERAL GRANTS FUND APPROPRIATIONS 170-1620 53100 –Professional Services $800,000 Project #993.1 Section 2. The City Manager is hereby authorized to expend budgeted funds in furtherance hereof. Section 3. The Mayor and City Attorney are hereby authorized to take such action as may be necessary to implement the purpose and provisions of this Resolution. PASSED, APPROVED AND ADOPTED by the City Commission

ion to approve resolution 20261013.2 authorizing the City of Panama City to accept state funded grant for a Panama City Stormwater Master Plan in the amount of $800,000.00. The engineering division is requesting approval of resolution 20261013.2 authorizing the City to accept state funded grant managed by the Florida Department of Environmental Protect (FDEP) for a Stormwater Master Plan in accordance with FEMA standard practices for mitigation planning. This project does not require a match. St

t of $800,000.00. Background information: The engineering division is requesting approval of resolution 20261013.2 authorizing the City to accept state funded grant managed by the Florida Department of Environmental Protect (FDEP) for a Stormwater Master Plan in accordance with FEMA standard practices for mitigation planning. This project does not require a match. Operating: 800,000.00 Requestor: Stacy Rausch Preparer: Stacy Rausch Date2_af_date: 9/16/26 Date3_af_date: 9/16/26 Date4_af_date: 9/1

ocated in the City of Panama City within Bay County, Florida. PROJECT DESCRIPTION: The City of Panama City (Grantee) will conduct the Panama City Stormwater Master Plan Project (Project) to include the development of a Stormwater Master Plan (SWMP) and a prioritized list of projects that will improve the resilience of the existing stormwater system. The Project will also include public outreach and stakeholder engagement. TASKS AND DELIVERABLES: Task 1: Stormwater Master Plan Description: The Gr

antee will develop a SWMP in accordance with Federal Emergency Management Agency (FEMA) standard practices for mitigation planning to include a narrative that details an inventory of existing stormwater systems, the community’s existing policies and regulations, identification of any known problematic areas and/or areas with high flood risk, and a series of key findings and recommendations for managing stormwater effectively. The SWMP will also include a priority list of projects that will impro

lly, the report will include which page(s) in the plan or report eachof the items inthe description above is located, what coordination efforts were undertaken to satisfy FDEM and/or CRS requirements, and a summary of outcomes and recommendations. Task 2: Public Outreach and Stakeholder Engagement Description: The Grantee will conduct public outreach meetings and stakeholder engagement during the SWMP planning and development process. Project meetings will be conducted to ensure effective projec

3, Grant Work Plan. 2. Duration. a. Reimbursement Period. The reimbursement period for this Agreement begins on July 1, 2025 and ends at the expiration of the Agreement. b. Extensions. There are extensions available for this Project. c. Service Periods. Additional service periods may be added in accordance with 2.a above and are contingent upon proper and satisfactory technical and administrative performance by the Grantee and the availability of funding. 3. Payment Provisions. a. Compensation.

ion and Approval of Budget Amendment Resolution 20261013.3 for the Allocation of Reimbursement Revenue to the Division Expense Accounts. Utilities received a reimbursement in the amount of $167,465.91 from a contractor for damages previously incurred at Drake Avenue. The original repair costs were absorbed by multiple divisions within Public Works and Utilities. Approval is requested to formally recognize this reimbursement revenue and to appropriate the funds back to the specific division expen

and Approval of Budget Amendment Resolution 20261013.3 for the Allocation of Reimbursement Revenue to the Division Expense Accounts. Background information: Utilities received a reimbursement in the amount of $167,465.91 from a contractor for damages previously incurred at Drake Avenue. The original repair costs were absorbed by multiple divisions within Public Works and Utilities. Approval is requested to formally recognize this reimbursement revenue and to appropriate the funds back to the spe

10.53100 $ 39,500.00 $ 39,500.00 CARRILLO'S $ 98,650.00 $ 98,650.00 EQUIPMENTSHARERENTAL $ 280.56 $ 280.56 AMERICANSAND $ 7,800.00 $ 7,800.00 EPA $ 10,000.00 $ 10,000.00 HYDRASERVICE $ 1,204.00 $ 1,204.00 $ - TOTALS $ 40,046.34 $ 123,468.68 $ 3,142.13 $ 597.72 $ 211.04 $ 167,465.91 $ 167,465.91 $ 167,465.91

se accounts that originally incurred the charges. A detailed breakdown of all affected cost centers is attached for reference. Staff recommends approval. Budgeted? Yes:| w |No: How Much budgeted? Cost Center Name: Utilities & Engineering Cost Center Affected: 3610,3630,3640,3720;1620 ☐Personnel $ ☐Operating $ ☐Capital $ ☐Revenue $ Requested By: Date: Prepared By: Date: Reviewed By: Date: Reviewed By: Date: Approved By: Date: 2 Approve / Deny: Staff recommends approval. Item Title: Consideration

cific division expense accounts that originally incurred the charges. A detailed breakdown of all affected cost centers is attached for reference. Personnel: 10,031.35 Operating: 157,434.56 Requestor: Angie Lightfoot Preparer: Angie Lightfoot Date2_af_date: 10/1/26 Date3_af_date: 10/1/26 Date4_af_date: 10/1/26 Date6_af_date: 10/1/26 Reviewer: Clint Murphy Approver: Clint Murphy cost center: 3610,3630,3640,3720;1620 cost center name: Utilities & Engineering

A, that: Section 1. The following amendments to the approved budget of fiscal year 2026 be made: INCREASE UTILITES FUND REVENUES 410.0000.369.301 – Claim Settlement Revenue $167,466 UTILITIES FUND APPROPRIATIONS 410-3610 51400 – Overtime $546 410-3610 53100 – Professional Services $39,500 410-3630 51400 – Overtime $5,534 410-3630 54400 – Rentals and Leases $281 410-3630 54600 – Repairs and Maintenance $117,654 410-3640 51400 – Overtime $3,142 410-3720 51400 – Overtime $211 410-8800 59140 – Trans

fer to General Fund $598 GENERAL FUND REVENUES 001-0000 381.100 – Interfund Transfers $598 GENERAL FUND APPROPRIATIONS 001-1620 51400 – Overtime $598 Section 2. The City Manager is hereby authorized to expend budgeted funds in furtherance hereof. Section 3. The Mayor and City Attorney are hereby authorized to take such action as may be necessary to implement the purpose and provisions of this Resolution. PASSED, APPROVED AND ADOPTED by the City Commthsionof the City of Panama City, Florida, at i

ion and Approval of Budget Amendment Resolution 20261013.3 for the Allocation of Reimbursement Revenue to the Division Expense Accounts. Utilities received a reimbursement in the amount of $167,465.91 from a contractor for damages previously incurred at Drake Avenue. The original repair costs were absorbed by multiple divisions within Public Works and Utilities. Approval is requested to formally recognize this reimbursement revenue and to appropriate the funds back to the specific division expen

se accounts that originally incurred the charges. A detailed breakdown of all affected cost centers is attached for reference. Staff recommends approval. Budgeted? Yes:| w |No: How Much budgeted? Cost Center Name: Utilities & Engineering Cost Center Affected: 3610,3630,3640,3720;1620 ☐Personnel $ ☐Operating $ ☐Capital $ ☐Revenue $ Requested By: Date: Prepared By: Date: Reviewed By: Date: Reviewed By: Date: Approved By: Date: 2 Approve / Deny: Staff recommends approval. Item Title: Consideration

nformation: At the July 28, 2026, City Commission meeting, the Commission requested an RFP for a "cottage court" related development at 2215 E 3rd Street (parcel 22545-000-000). An RFP (PC26-044) was advertised on July 29, 2026, requesting related proposals. The RFP was closed on September 16, 2026. Two (2) responsive proposals were received from (1) Aday Construction Services and (2) Marco Design, LLC, respectively. The Director(s) of Housing & Community Services, Development Services and Logis

pment for 2215 East 3 Street DT: October 2, 2026 SUMMARY: At its July 28, 2026, meeting, the City Commission requested an RFP for cottage-court-related development at 2215 E. 3rd Street (parcel 22545-000-000). RFP PC26-044 was advertised on July th th 29 and closed on September 16 , 2026. Aday Construction Services and Marco Design, LLC, submitted responsive proposals. After reviewing both, the Directors of Housing & Community Services, Development Services, and Logistics believes the proposal s

ubmitted by Marco Design, LLC is more in alignment with the design desire(s) of the Commission. They propose (Marco Design) purchasing the property for $20,000. BACKGROUND: The proposals are summarized as follows: A. Millville Cottages/Aday Construction Services, Inc. – proposes a 12-unit cottage court ; 6 units on each side of the property served by a central landscaped walkway/path; a 12-lot rd parking area immediately adjacent to E. 3 Street. The proposal assumes $40,000 in land cost (purchas

B. 2215 E. 3 Street Development/Marco Design, LLC – proposes a 13-unit cottage court; 4 units facing E. 3 Street and 9 units surrounding a central courtyard/stormwater pond/rain garden; a 10-lot parking area setback from the road ROW behind the front 4 units. The proposal assumes $20,000 in land cost and approximately $2.8 million for the entire development project. The units are all proposed to be two-bedroom units. (1) Based purely on a technical planning/zoning perspective, I (Michael Fuller

ubmitted by Marco Design, LLC is more in alignment with the design desire(s) of the Commission. They propose (Marco Design) purchasing the property for $20,000. BACKGROUND: The proposals are summarized as follows: A. Millville Cottages/Aday Construction Services, Inc. – proposes a 12-unit cottage court ; 6 units on each side of the property served by a central landscaped walkway/path; a 12-lot rd parking area immediately adjacent to E. 3 Street. The proposal assumes $40,000 in land cost (purchas

B. 2215 E. 3 Street Development/Marco Design, LLC – proposes a 13-unit cottage court; 4 units facing E. 3 Street and 9 units surrounding a central courtyard/stormwater pond/rain garden; a 10-lot parking area setback from the road ROW behind the front 4 units. The proposal assumes $20,000 in land cost and approximately $2.8 million for the entire development project. The units are all proposed to be two-bedroom units. (1) Based purely on a technical planning/zoning perspective, I (Michael Fuller

, Director of Planning and Development) recommend the RFP be awarded to Marco Design, LLC. The subject property is zoned Neighborhood General (NG), which allows for development of cottage courts meeting certain design criteria including the following: Cottage courts that meet the following conditions: i. Maximum cottage footprint of 800 square feet per building. ii. Maximum cottage height of one story plus an attic story iii. The central court shall be a green space not more than 1/3rd paved, an

lications (for new development or building reuse) within the Neighborhood General district that meet all standards of this district, including for building and parking location (Table 104- 36.2.A) and building design (section 105-15), shall be exempt from minimum parking requirements. 2 | P a g e The proposal from Marco Design, LLC better meets the development standards in the NG zoning. In this proposal, parking is setback from the front property line as provided in the table above. In addition

, the central courtyard/stormwater pond/rain garden better meets the intent of the third condition for cottage courts. (2) Evaluation of Millville Cottages (Shelia Ware, Housing & Community Services Director) General Overview Development consists solely of 1-bedroom cottages, which is very limited for the local housing market. Product type and square footage (approx. 621 sq. ft.) make the project more likely to function as a rental community rather than owner-occupied. Structures appear more lik

to provide this report at the first meeting of every month. The data for this reporting period is from August 2026. This report highlights our department's day-to-day efforts throughout the month but does not provide an exhaustive list of all efforts and projects. As thisreport isnew, additionaldata setsthat have not historicallybeentracked willbeadded,and refinements to this report will continue. CRA/Business Services Aug 2026 FYTD (Oct. ’25 to date) CRA Active Programs 6 10 Active Projects 37

to provide this report at the first meeting of every month. The data for this reporting period is from August 2026. This report highlights our department's day-to-day efforts throughout the month but does not provide an exhaustive list of all efforts and projects. As thisreport isnew, additionaldata setsthat have not historicallybeentracked willbeadded,and refinements to this report will continue. CRA/Business Services Aug 2026 FYTD (Oct. ’25 to date) CRA Active Programs 6 10 Active Projects 37

to provide this report at the first meeting of every month. The data for this reporting period is from August 2026. This report highlights our department's day-to-day efforts throughout the month but does not provide an exhaustive list of all efforts and projects. As thisreport isnew, additionaldata setsthat have not historicallybeentracked willbeadded,and refinements to this report will continue. CRA/Business Services Aug 2026 FYTD (Oct. ’25 to date) CRA Active Programs 6 10 Active Projects 37

ivision Development Orders Under Review 79 1,127 Development Orders Approved 48 819 Planning Fees $8,960 $163,150 Building Services Permits Issued 189 2,185 Inspections Performed 530 5,546 Permit Fees Collected $260,198 $960,129 Code Compliance New Cases Opened 81 525 Cases Closed 104 768 Cases to Hearing 14 148 Floodplain Mgt. & Disaster Recovery Elevation Cert. Reviewed 7 26 Flood Zone Determinations 57 716 Floodplain Permits Issued 3 49 Fire Aug 2026 FYTD (Oct ‘25 to date) Total Calls for Ser

vice: 643 6,843 Fire 17 189 Medical 401 4,056 Other 225 2,598 Response to PC North 28 137 Fire Prevention Inspections 249 2,757 Aug 2026 FYTD (Oct. ’25 to date) Housing & Community Services Purchase Assistance (clients) 0 $295,363 (7) Foreclosure Prevention (clients) 0 $12,993 (4) Owner-Occupied Rehab/EM Assist. $5,282 (1) $100,372 (9) Rental Assistance $7,529 (4) $69.021 (46) Demolition/Reconstruction 0 $96,931 (4) Applications Received 18 212 Walk-ins 48 957 Phone Calls 326 3,847 Referrals Pro

3 of 4 Police Aug 2026 FYTD (Oct ‘25 to date) Total Calls for Service 7,372 87,964 Calls for Service in PC-North 728 7,300 Traffic Stops 1,441 20,544 Arrests 470 5,708 Special Events 5 54 Public Works Aug 2026 FYTD (Oct. ’25 to date) Utilities Water repairs (meters, hydrants, valves, etc.). 119 1,601 Sewer repairs (overflow, cave-in, install, etc.) 128 1,126 Lift Station Acknowledged Alarms 1,659 10,323 Wastewater Treatment (gallons treated) 152.4M 1,127B Lab – samples/tests 647/1,839 6,902/19,

Below is a breakdown of fees. Special Event Application Fee and Security Deposit: $620.00 Police Services: 26 Officers and patrol cars: $4,600.00 Total Fees: $5,220.00 Staff recommends approval. Total non-budgeted funds: $5,220.00 Source(s) of non-budgeted funds? Is this a Capital improvement as defined in s. 163.3164? If so, what are the estimated future annual maintenance/operational costs: ☐Personnel $ ☐Operating $ ☐Capital $ ☐Revenue $ Requested By: Date: Prepared By: Date: Reviewed By: Dat

Drive, West 12th Street from Frankford Avenue and Fortune Avenue, and Frankford Avenue from West 12th Street to West 11th Street. The total fees requesting to be waived are $5,220.00. Below is a breakdown of fees. Special Event Application Fee and Security Deposit: $620.00 Police Services: 26 Officers and patrol cars: $4,600.00 Total Fees: $5,220.00 Operating: 620.00 Requestor: Keith Meyer, Director PCR Preparer: Angie Bates, Special Event & Budget Administrator Date2_af_date: 10.5.26 Date3_af_

t, Fortune Avenue, and 13th Street. The parade will start at Oakland Terrace Elementary and head down Frankford Avenue and turn left onto West 11th Street, then turn left onto Wood Avenue and end at Bay County Public Library. The parade will have road closures of Frankford Avenue between Frankford Avenue and Parker Drive, West 12th Street from Frankford Avenue and Fortune Avenue, and Frankford Avenue from West 12th Street to West 11th Street. The total fees requesting to be waived are $5,220.00.

of 7:00am-10:00am. The parade will be a tribute to honor the men and women from all periods of service. The parade staging area will be at Oakland Terrace Elementary on West 12th Street, Fortune Avenue, and 13th Street. The parade will start at Oakland Terrace Elementary and head down Frankford Avenue and turn left onto West 11th Street, then turn left onto Wood Avenue and end at Bay County Public Library. The parade will have road closures of Frankford Avenue between Frankford Avenue and Parker

t and Police Fees for Bay County Veteran's Day Parade, to be held on November 11, 2026, in the amount of $5,220.00. Bay County Veteran's office is requesting all fees to be waived for the Bay County Veteran's Day Parade scheduled for Wednesday November 11, 2026, from 8:30am-10:00pm. With set up and breakdown times of 7:00am-10:00am. The parade will be a tribute to honor the men and women from all periods of service. The parade staging area will be at Oakland Terrace Elementary on West 12th Stree

son Ave Panama City, FL 32401 The Bay County Board of County Commissioners is preparing for its annual Veteran’s Day Parade on Wednesday, November 11! 2026. This parade celebrates all Bay County Veterans who served their country honorably, and provides an opportunity for our shared community to come together to honor all the men and women who answered this nation’s call to service. For this upcoming event, the Board of Bay County Commissioners is requesting that all related fees, including permi

2 Martin Luther King Jr. Boulevard (Parcel #17364-000-000) as part of the SPARK Program. Following Commission direction, a two year lease at a nominal amount each year of $1.00 with an option for the Lessee to purchase the property was negotiated between the City of Panama City and Canaan Development Group, LLC (also known as Jaja Family Foods). Canaan Development Group, LLC has reviewed and approved the proposed lease and agrees to the terms. The lease is now being presented to the City Commiss

hereto and made a part hereof (the “Premises”); and WHEREAS, Tenant wishes to lease the Premises to be used for the parking of an operational Food Truck and other valid purposes approved by Landlord for the term of this Lease; and WHEREAS, during the term of this Lease, the Tenant will continue to work on the issues with the Premises which have made the Premises not readily available for development, including stormwater issues and will use the term of the Lease to finalize design plans and cons

ctors,subcontractors,affiliates,andvendorstoutilizetheproperty fortheoperationofoneormorefoodtruckswhiletheTenantworkstofinalizedesign plans and construction timelines for a more permanent restaurant establishment which will be between 800-1,100 square feet and will offer desserts, beverages, and light food service. (e) “Commencement Date”: The Commencement Date shall mean the Effective Date. (f) “Term”: The Term of the Lease shall be for a period of two (2) years, commencing on the Commencement

ISES, TERM AND RIGHT TO PURCHASE. Landlord, in consideration of the Rent to be paid and of the covenants, conditions and agreements to be kept and performed by Tenant, hereby leases, lets and demises to Tenant, and Tenant hereby leases and hires the Premises from Landlord for the Term of this Lease. By use of the Premises, Tenant shall be conclusively deemed to have 2 accepted the Premises in its AS-IS WHERE-IS condition, without any obligation or duty of Landlord to undertake any action with re

Date, and ending on the last day of the calendar month after the twenty-four (24) month term. Landlord and Tenant may terminate this contract for any reason by providing the other party thirty (30) days written notice. (g) “Rent”: Beginning on the Commencement Date and continuing during the Term of this Lease, Tenant shall pay to Landlord base Rent of One and no/100ths Dollars ($1.00) per year, payable on the Commencement Date. (h) “Security Deposit”: There shall be no security deposit. 3. PREM

(36) month time period after the Closing Date, the Property shall revert back to the Seller upon payment by the Seller to Buyer of the purchase price of $6,100.00. A reversionary clause or other appropriate mechanism to trigger and effectuate reversion to the Seller shall be included in the deed of conveyance and shall run with the land. COUNTER-OFFER/REJECTION O Seller counters Buyer's offer (to accept the counter-offer, Buyer must sign or initial the counter-offered terms and deliver a copy of

d. Following the required property disposition process, American Legion Post #424 submitted a proposal for the property, and the CRA Board directed staff to proceed with preparation of an agreement for the proposed disposition and redevelopment. Staff subsequently prepared a contract between the Panama City Community Redevelopment Agency, the City of Panama City and American Legion Post #424 for a sale in the amount of $6,100 with a requirement for the Buyer to construct improvements within thir

———«6 , 100.00 15 All deposits will be made payable to “Escrow Agent” named below and held in escrow by: 16* Escrow Agent's Name: Burke Blue 178 Escrow Agent's Contact Person: Nevin J. Zimmerman, Esq. 188 Escrow Agent's Address: 221 McKenzie Ave, Panama City, FL 32401 198 Escrow Agent's Phone: (850)769-1414 20 Escrow Agent's Email: [email protected] 21 (a) Initial deposit ($0 if left blank) (Check if applicable) 220 O accompanies offer 23" O will be delivered to Escrow Agent within days (

e time for acceptance of any counter-offer will be 3 days after the date the counter-offer is 41 delivered. The “Effective Date” of this Contract is the date on which the last one of the Seller and Buyer 42 has signed or initialed and delivered this offer or the final counter-offer. 43* 4. Closing Date: This transaction will close on__November 30, 2026 ___ (“Closing Date”), unless specifically 44 extended by other provisions of this Contract. The Closing Date will prevail over all other time per

, prior to adjourning the Commission meeting. In attendance at the Executive Session will be the Mayor and City Commissioners, the City Attorneys,NevinJ.Zimmerman,MikeS.Burke,andNatalieA.McSwane,andJonathanH.Hayes, City Manager, as the Chief Administrative Officer of the City. This meeting is not open to the public pursuant to Florida Statutes section 286.011(8). I estimate the Executive Session will take approximately one (1) hour. Sincerely, Nevin J. Zimmerman, City Attorney cc: Jonathan H. Ha

L32401, at 8:00 a.m. or as soon thereafter as the Commission so chooses. The purpose of the Executive Session will be to discuss the litigation strategy and/or settlement of the above-mentioned litigation. A court reporter will be present to transcribe verbatim the discussion during the Executive Session and after the conclusion of the litigation, the transcript will be available for public review. At the conclusion of the Executive Session, the Commission will re-convene and take action, if any

OARDCERTIFICIT,OUNTY ANDLOCALGOVERNMENTATTORNEY **OTLICENSED PRACTICEFLORIDA Re: Request for Executive Session pursuant to s.286.011(8), F. S., to discuss and receive advice regarding Art Marine, LLC vs. City of Panama City, Florida and H.G. Harders and Son, Inc. Bay County, Case No.: 26001131CA Dear Mayor and Commissioners: I hereby request an Executive Session be scheduled for the meeting of the City Commission, on October13, 2026, at the BayCountyGovernment Center,840 W.11th St, PanamaCity, F

L32401, at 8:00 a.m. or as soon thereafter as the Commission so chooses. The purpose of the Executive Session will be to discuss the litigation strategy and/or settlement of the above-mentioned litigation. A court reporter will be present to transcribe verbatim the discussion during the Executive Session and after the conclusion of the litigation, the transcript will be available for public review. At the conclusion of the Executive Session, the Commission will re-convene and take action, if any

OARDCERTIFICIT,OUNTY ANDLOCALGOVERNMENTATTORNEY **OTLICENSED PRACTICEFLORIDA Re: Request for Executive Session pursuant to s.286.011(8), F. S., to discuss and receive advice regarding Art Marine, LLC vs. City of Panama City, Florida and H.G. Harders and Son, Inc. Bay County, Case No.: 26001131CA Dear Mayor and Commissioners: I hereby request an Executive Session be scheduled for the meeting of the City Commission, on October13, 2026, at the BayCountyGovernment Center,840 W.11th St, PanamaCity, F

L32401, at 8:00 a.m. or as soon thereafter as the Commission so chooses. The purpose of the Executive Session will be to discuss the litigation strategy and/or settlement of the above-mentioned litigation. A court reporter will be present to transcribe verbatim the discussion during the Executive Session and after the conclusion of the litigation, the transcript will be available for public review. At the conclusion of the Executive Session, the Commission will re-convene and take action, if any

L32401, at 8:00 a.m. or as soon thereafter as the Commission so chooses. The purpose of the Executive Session will be to discuss the litigation strategy and/or settlement of the above-mentioned litigation. A court reporter will be present to transcribe verbatim the discussion during the Executive Session and after the conclusion of the litigation, the transcript will be available for public review. At the conclusion of the Executive Session, the Commission will re-convene and take action, if any

, prior to adjourning the Commission meeting. In attendance at the Executive Session will be the Mayor and City Commissioners, the City Attorneys,NevinJ.Zimmerman,MikeS.Burke,andNatalieA.McSwane,andJonathanH.Hayes, City Manager, as the Chief Administrative Officer of the City. This meeting is not open to the public pursuant to Florida Statutes section 286.011(8). I estimate the Executive Session will take approximately one (1) hour. Sincerely, Nevin J. Zimmerman, City Attorney cc: Jonathan H. Ha